Kitchener Waterloo Gymnastics is Seeking a Funding Coordinator

Membership Management:


  • Submit and track all Incident Report Forms to appropriate organizations (GO, Insurance, etc.)
  • Communicate Incident Reports to Membership Coordinator
  • Act as liaison between the Gymnastics Community, GO, GCG and KWGC.
  • Manage and Maintain all Class and Event entries in Registration System (Inputting, Verification) in collaboration with WAG, MAG and Recreation Program Leadership Teams and Membership Coordinator
  • Manage and Maintain all family and staff information in Registration System
  • Create reports as required for BOD, PDs, ED and OM
  • Create and manage payment plans for all members as needed
  • Assist with event volunteer management and administrative support (Qualifiers, etc.)



  • Maintain Boutique Inventory (Complete orders, stocking and up to date inventory in JR)



  • Provide customer service over phone, email and in person (Respond to inquiries and provide direction for registration and other inquiries, forwarding to appropriate contacts as needed)
  • Update Photo Consent for all members
  • Accept and verify deliveries (Verify packing slip and contents)
  • Management payment collection, refunds and credits
  • Provide training, supervision, direction and leadership to all Part Time Administrative Staff
  • Perform other administration and office tasks as assigned by the Executive Director. These may include attendance at meetings and professional development activities.

Funding Assistance:


  • Act as liaison between the KWGC and Community Funding Partners.
  • Provide Customer assistance to secure funding from community partners.
  • Create and maintain resources related to the Funding Application Process.
  • Track funding application status

Grant Research:


  • Explore and seek grant opportunities for the business
  • In collaboration with the Executive Director, Program Directors and Volunteers apply for grants
  • Track and Report grant application progress



Reports To: Executive Director

Position:  Full-time (up to 35 hours / week)

Pay Schedule: Biweekly – Hourly




KWGC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Submit your resume to Alicia Hutson at

Posted in Job Postings, Member Clubs