Thunder Bay Gymnastics Association is Seeking an Executive Director

JOB TITLE:   Executive Director

Thunder Bay Gymnastics Association (full-time at 37.5 hours per week)

(1 year to 18 months maternity replacement position)



Provision of overall management and leadership in implementing Board policy in a manner consistent with the mission and goals of the Association.



Board of Directors, through the President



  • Board, Executive and Staff
  • Management of the Canadian Lakehead Exhibition
  • Gymnastics Ontario; Gymnastics Canada
  • Community Associations
  • Other organizations and funding sources



Monitor and oversee financial management of the Association

  • Ensure development of annual budget and present to Treasurer/Executive for evaluation and modifications as required
  • Prepare monthly financial reporting package for review with the Treasurer/Executive
  • Approve and manage daily financial transactions
  • Strategic/Business Plan development, updating and monitoring
  • Identify, prioritize and provide advice and counsel to aid Board in financial decision-making
  • Secure and maintain relationships with funding sources and prepare funding proposals


Lead the management of staff

  • Ensure appropriate staffing within the constraints of the Association’s physical and financial resources
  • Develop, implement, maintain and ensure compliance with the Personnel Policy & Procedure Manual
  • Develop and maintain appropriate job descriptions for all staff
  • Manage the recruitment, selection, orientation and training of all staff
  • Manage the staff evaluation process and ensure staff are appropriately compensated
  • Oversea key administrative staff and promote collaborative work environment


Implement Board policy and decisions

  • Act as a resource to the Board of Directors so that policy decisions are made on an informed basis
  • Gather, interpret and articulate information to the Board about community trends and resources as they relate to enhancing the Board’s capacity for effective communication, decision-making and long-term planning
  • Keep Board informed (on a timely basis) of significant issues affecting the development and delivery of programs and services
  • Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
  • Update and maintain Association’s policies and procedures
  • Attendance at all Board meetings, semi-annual and annual general meetings and executive meetings as required


Develop, plan and deliver programs and services

  • Oversee the development of programs and services consistent with Association goals, working in collaboration with key administrative staff
  • Monitor programs and services to ensure consistency with criteria established by funding sources and the mission and goals of the Association
  • Annually prepare and provide to the Board, and other applicable bodies, summary reports of programs and services, including recommendations for future improvement and change
  • Regularly obtain statistical and qualitative feedback about program and service delivery
  • Provide consultative services on bylaws, procedures and conflict management
  • Establish and maintain appropriate risk management procedures


Establish, maintain and advance community relations

  • Initiate and develop relationships with a broad range of community sectors including all levels of government, other non-profit organizations and business organizations
  • Undertake activities within the Community that enhance the visibility of the Association
  • Approve the Association’s website content
  • Approve all media and social marketing communications including development of a public relations process
  • Represent the Association on appropriate committees, network and joint projects
  • Develop and provide information about the Association’s goals, programs and services


Maintain, acquire and dispose of physical assets

  • Provide recommendations to the Board for any acquisitions or expenditures that are outside the approved budget
  • Ensure proper maintenance of facilities, furniture and equipment; and as necessary, dispose of outdated or worn out equipment




  • Ability to effectively liaise and interact in a positive manner with the gymnastics community, including employees, athletes, parents and the general public
  • Strong leadership skills; Strong interpersonal; and oral communication skills
  • Ability to recruit, hire, train, supervise and discipline staff
  • Experience with business and strategic planning; Familiarity with operations and budgeting processes
  • Strong planning, organizing and time management skills with a high level of attention to detail
  • High degree of self-motivation and drive for change



  • Business, management or marketing experience
  • Recreation / Sports management background
  • Experience working in and reporting to a non-profit organization and Board of Directors



  • Successfully monitor and oversee financial management of the Association
  • Successfully lead the management of staff
  • Consistently implement board policy and decisions
  • Successfully develop, plan and deliver programs and services
  • Successfully establish, maintain and advance community relations



  • $40k TO $50k



Submit cover letter and resume to



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