Thunder Bay Gymnastics Association (full-time at 37.5 hours per week)
(1 year to 18 months maternity replacement position)
JOB SUMMARY:
Provision of overall management and leadership in implementing Board policy in a manner consistent with the mission and goals of the Association.
REPORTING TO:
Board of Directors, through the President
WORKING RELATIONSHIPS:
- Board, Executive and Staff
- Management of the Canadian Lakehead Exhibition
- Gymnastics Ontario; Gymnastics Canada
- Community Associations
- Other organizations and funding sources
PRIME FUNCTIONS:
Monitor and oversee financial management of the Association
- Ensure development of annual budget and present to Treasurer/Executive for evaluation and modifications as required
- Prepare monthly financial reporting package for review with the Treasurer/Executive
- Approve and manage daily financial transactions
- Strategic/Business Plan development, updating and monitoring
- Identify, prioritize and provide advice and counsel to aid Board in financial decision-making
- Secure and maintain relationships with funding sources and prepare funding proposals
Lead the management of staff
- Ensure appropriate staffing within the constraints of the Association’s physical and financial resources
- Develop, implement, maintain and ensure compliance with the Personnel Policy & Procedure Manual
- Develop and maintain appropriate job descriptions for all staff
- Manage the recruitment, selection, orientation and training of all staff
- Manage the staff evaluation process and ensure staff are appropriately compensated
- Oversea key administrative staff and promote collaborative work environment
Implement Board policy and decisions
- Act as a resource to the Board of Directors so that policy decisions are made on an informed basis
- Gather, interpret and articulate information to the Board about community trends and resources as they relate to enhancing the Board’s capacity for effective communication, decision-making and long-term planning
- Keep Board informed (on a timely basis) of significant issues affecting the development and delivery of programs and services
- Provide guidance and advice to Board on process issues such as establishing and interpreting terms of reference, decision-making and accountability
- Update and maintain Association’s policies and procedures
- Attendance at all Board meetings, semi-annual and annual general meetings and executive meetings as required
Develop, plan and deliver programs and services
- Oversee the development of programs and services consistent with Association goals, working in collaboration with key administrative staff
- Monitor programs and services to ensure consistency with criteria established by funding sources and the mission and goals of the Association
- Annually prepare and provide to the Board, and other applicable bodies, summary reports of programs and services, including recommendations for future improvement and change
- Regularly obtain statistical and qualitative feedback about program and service delivery
- Provide consultative services on bylaws, procedures and conflict management
- Establish and maintain appropriate risk management procedures
Establish, maintain and advance community relations
- Initiate and develop relationships with a broad range of community sectors including all levels of government, other non-profit organizations and business organizations
- Undertake activities within the Community that enhance the visibility of the Association
- Approve the Association’s website content
- Approve all media and social marketing communications including development of a public relations process
- Represent the Association on appropriate committees, network and joint projects
- Develop and provide information about the Association’s goals, programs and services
Maintain, acquire and dispose of physical assets
- Provide recommendations to the Board for any acquisitions or expenditures that are outside the approved budget
- Ensure proper maintenance of facilities, furniture and equipment; and as necessary, dispose of outdated or worn out equipment
QUALIFICATIONS:
Essential:
- Ability to effectively liaise and interact in a positive manner with the gymnastics community, including employees, athletes, parents and the general public
- Strong leadership skills; Strong interpersonal; and oral communication skills
- Ability to recruit, hire, train, supervise and discipline staff
- Experience with business and strategic planning; Familiarity with operations and budgeting processes
- Strong planning, organizing and time management skills with a high level of attention to detail
- High degree of self-motivation and drive for change
Preferred:
- Business, management or marketing experience
- Recreation / Sports management background
- Experience working in and reporting to a non-profit organization and Board of Directors
PERFORMANCE CRITERIA:
- Successfully monitor and oversee financial management of the Association
- Successfully lead the management of staff
- Consistently implement board policy and decisions
- Successfully develop, plan and deliver programs and services
- Successfully establish, maintain and advance community relations
STARTING SALARY RANGE:
- $40k TO $50k
TO APPLY:
Submit cover letter and resume to suewright@shaw.ca
DEADLINE FOR APPLICATIONS: MAY 23, 2022